Opening for Full-Time Legal Secretary
About Us and the Job
Are you passionate about helping people?
Fast-paced Spicewood, Texas family law firm has an immediate opening for an experienced Legal Secretary to provide support for a busy owner and attorneys including: answering the phone; interacting and building relationships with clients; receiving and screening visitors; screening and performing initial intake of potential clients; creating, updating, organizing, and closing physical and electronic client files; accepting client payments; interacting with courts, opposing counsel, agencies for scheduling; preparing and sending out invoices; keeping attorney calendars and settings reminders; scheduling calls and meetings with attorneys; drafting retention agreements and preparing initial consultation packets; managing firm and attorney emails, mail, faxes; drafting non-legal correspondence; and general office management duties.
Must possess strong administrative, organizational and interpersonal skills; be highly detail-oriented and organized; able to multi-task; prioritize; and manage technology for the firm. Ideal candidate for this position will have at least 5 years of experience in a support role handling personal and confidential matters and dealing with family law or litigation.
The ideal candidate will have a minimum of 5 years of legal secretarial, executive secretarial or secretarial administrative assistant experience in a family law or litigation firm. The candidate will have excellent people skills and the ability to relate to and connect with clients and staff. Required skills include exceptional proofreading ability, spelling, grammar, punctuation and math. Strongly prefer tech savvy candidate with proficiency with Mac computers, Outlook, Microsoft Word, Microsoft Excel, Form Builder, Bill4Time and Dropbox. The candidate should have the ability to organize and prioritize workload and use his/her own judgment in decision making to adequately and efficiently meet all deadlines. The candidate should have the ability to take initiative in handling projects and anticipating what needs to be done, as well as the ability to understand and follow specific and detailed instructions in oral and written form. We are a growing firm, and the right candidate will know what our needs are now and what they will be in the future. Our assistant must be flexible to grow and adapt with the job. Our assistant must love cats and possess a good sense of humor. We love our jobs and we want our legal secretary to love his or her job too.
We seek exceptional people who want to become part of our team. To us the word “team” means we win together and we lose together, so your contributions to our overall profitability and reaching our goals include anticipating problems, proposing solutions and just generally demonstrating that you are ready to join us through thick and thin. Your contributions will be recognized, appreciated and rewarded. If you are motivated by job challenges and personal growth, then this could be the right place for you.
The ideal candidate will have a growth mindset, an ability to relate with people in crisis, a good sense of humor, and love cats.
The Legal Secretary position is full-time, with work hours set as 8:30am to 5:30pm.
Does this sound like you?
We seek exceptional people who want to become part of our team. To us the word “team” means we win together and we lose together, so your contributions to our overall profitability and reaching our goals include anticipating problems, proposing solutions, and just generally demonstrating that you are ready to join us through thick and thin. Your contributions will be recognized, appreciated, and rewarded. If you are motivated by overcoming challenges and personal, professional, and financial growth, then this could be the right place for you.
Ready to Apply?
Ready to apply? Great! Send us an email with your name spelled backwards in the subject line, along with the term Secretary, and attach your resume with a list of references. Send the email to firstname.lastname@example.org. If you don’t follow the instructions correctly, you will not receive a response from our hiring team.